[00:00:01]
THE MEETING SCHEDULES AND DELIVERY REPORTS.UM, AS I SAID, YOU'LL ALWAYS HAVE DIRECT, DIRECT ACCESS TO MYSELF AND BETSY AND THE OTHER PARTNERS.
UH, WE, WE ARE HERE TO ANSWER YOUR QUESTIONS AND TO HELP OUT.
AND LASTLY, AND I THINK MAYBE THE MOST IMPORTANT THING, UM, THAT ARE VERY IMPORTANT IS WE HAVE VERY CLEAN PEER REVIEWS.
UM, WE GO THROUGH THAT EVERY THREE YEARS.
THE AUDITOR OF PUBLIC ACCOUNTS COMES IN AND LOOKS AT OUR WORK PAPERS THOROUGHLY SCRUBS US.
UM, THEY'LL PICK ONE LOCALITY.
LIN HAS BEEN THROUGH THAT AUDIT PROCESS WHERE THE A PA COMES IN, THEY LOOK AT WHAT WE DO, AND THEY GO THROUGH EVERYTHING THAT WE DO TO MAKE SURE WE'RE DOING OUR JOBS TO AUDITING.
UM, WE'VE ALWAYS COME OUT WITH CLEAN OPINION TYPES OF THINGS.
UM, QUICKLY, THE TEAM, MYSELF, THE LEAD PARTNER ON ENGAGEMENT, BETSY, UM, IS ANOTHER PARTNER AND SHE'S, SHE SPENDS A LOT OF TIME HERE ON SITE DURING THE AUDIT, REVIEWING WORK PAPERS, ANSWERING QUESTIONS.
ANDREA NICHOLS IS OUR, UH, MANAGER, UM, ACTUALLY SHE, I NEED TO CHANGE THAT 'CAUSE SHE'S NOT A MANAGER ANYMORE.
UM, BUT SHE RUNS THE COUNTY TO SCHOOL AUDIT.
THE SINGLE AUDITS, UH, MICHAEL CORRAL IS, IS ACTUALLY OUT OF OUR FREDERICKSBURG OFFICE.
UM, HE DOES RUN THE COMMUNITY SERVICES BOARD AUDIT, AND THEN NINA MCAVOY IS A PARTNER WITH US.
AND IF THERE'S ANY SIGNIFICANT CHANGES TO IT, UPGRADES, THINGS OF THAT NATURE, WE THINK THE SYSTEM STARTS TO GET TOO, UM, ROBUST FOR JUST AS LITTLE AUDITORS TO LOOK AT.
WE'LL BRING IN NINA TO DO SOME TESTING AND LOOKING OVER THE IT SYSTEMS AND THE INFORMATION SYSTEMS, AND THAT IS WHAT SHE DOES.
THAT IS, THAT IS HER SPECIALTY.
SO JUST QUICKLY LOOKING AT THE AUDIT COMMITTEE OVERSIGHT, UM, YOU KNOW, WE'RE, WE'RE, WE TRY TO COMMUNICATE AS BEST WE CAN THROUGHOUT THE ENTIRE AUDIT.
UM, STARTING WITH THIS MEETING, I KNOW WE'RE SAYING IT'S AUGUST AND WE'VE ALREADY BEEN HERE AND DONE SOME PLANNING, BUT REALLY THIS MEETING IS TO OPEN THIS COMMUNICATION BETWEEN OUR FIRM AND THIS GROUP.
SO IF THERE ARE THINGS THAT YOU WANT US TO, TO LOOK AT NOW, THIS IS THE OPPORTUNITY TO, TO DO THAT AND TO START THIS TWO WAY COMMUNICATION.
UM, AGAIN, WE WOULD MEET WITH THIS COMMITTEE IF WE NEEDED TO.
IF THERE'S THINGS WE THOUGHT WERE IMPORTANT TO GO OVER, UM, WE WOULD REACH OUT TO, TO YOU AND SAY, HEY, WE, WE NEED TO HAVE A MEETING.
IT MIGHT EVEN NEED TO BE A CLOSED SESSION AND HERE'S WHY.
UM, AND, AND WE WOULD DO THAT.
SO, OR IF THERE'S REASONS THAT YOU MIGHT WANT TO HAVE A CLOSED SESSION WITH US, WE'LL MAKE SURE THAT WE'RE HERE AND, AND WE CAN DO THAT.
UM, MOVING TO PAGE ONE TO THIS SCOPE OF SERVICES, JUST SO WE DO HAVE AN UNDERSTANDING OF, OF LOTS OF SERVICES ACTUALLY, THAT WE'RE GOING TWO PAGES OF NOT JUST THE COUNTY AUDIT, THE SCHOOL BOARD, THE COMPONENT UNIT IS INCLUDED IN THAT AUDIT AS WELL.
UM, GOLAND COMMUNITY SERVICES, WE'RE GONNA AUDIT THEM.
SEPARATE FINANCIAL STATEMENT IS ISSUED FOR THEM.
UM, WE'VE AUDIT YOUR FEDERAL DOLLARS IN THE PROGRAMS THAT YOU RECEIVE YOUR FEDERAL FUNDING FOR.
UH, WE WILL SELECT THOSE PROGRAMS BASED ON RISK.
THERE'S CHECKLISTS WE USE, THERE'S THINGS THAT HELP US IDENTIFY WHICH PROGRAMS COULD BE HIGH RISK.
UM, IS ARPA MONEY AND ALL THAT MONEY FLOWED THROUGH HERE.
THE FEDERAL GOVERNMENT SAID THEY ARE HIGH RISK.
AND SO WE, WE HAVE BEEN ABLE TO DO THAT AND WE WILL CONTINUE DOING THAT.
UM, FLIPPING TO THE NEXT PAGE.
THE, THE COUNTY IS, IS A LOW RISK AUDIT TEAM FOR SINGLE AUDIT.
UM, THAT MEANS WE DON'T HAVE TO AUDIT AS MANY PROGRAMS AS WE USED TO.
UM, BUT IF WE DO HAVE ANY FINDINGS OR COMPLIANCE ISSUES THERE, THEN WE'LL BE BACK TO NOT LOW RISK AND WE'LL HAVE TO DO A LITTLE EXTRA WORK.
SOME OF THE OTHER ITEMS THAT YOU MAY NOT BE AWARE OF THAT WE ALSO ISSUE REPORTS ON, WE HAVE TO DO SPECIAL WORK IN THE SHERIFF, UM, OFFICE THAT WE HAVE TO ISSUE INTERNAL PATROL REPORTS ON.
UM, THERE'S A LANDFILL CERTIFICATION THAT GOES TO DEQ.
THERE'S THE TRANSMITTAL FORMS THAT GO TO THE AUDITOR OF PUBLIC ACCOUNTS DOWN COLLECTION FORM THAT WE HAVE TO HELP FILL OUT AND PUT IN OPINION ON FOR THE SINGLE AUDIT WORK.
SO OUTSIDE OF JUST THE AUDIT ITSELF, THERE'S SIX OR SEVEN OTHER REPORTS THAT ARE ALL REQUIRED THAT WE WILL WORK OUR WAY THROUGH.
UM, AND OF COURSE THE VRS HAS US DOING, OR I SHOULD SAY THE A PA HAS US DOING WORK FOR THEM FOR THE VRS REPORTS AS WELL.
SO LOTS OF THINGS THAT GO ON DURING THE AUDIT.
THAT'S JUST THE FINANCIAL STATEMENTS.
AND OF COURSE LASTLY, WE DO SEE SOME DEFICIENCIES OR JUST RECOMMENDATIONS AND CONTROLS AS WE LOOK AT CONTROLS.
WE'LL, WE'LL PUT THOSE IN THE LETTER TO YOU AS WELL.
UM, A VERY HIGH OVERVIEW OF OUR AUDIT APPROACH.
UM, AGAIN, EACH ONE OF OUR CLIENTS, WE TAILOR OUR AUDIT APPROACH TO YOU SPECIFICALLY BASED ON YOUR FUNDING SOURCES, YOUR EXPENDITURES, WHERE, WHERE YOU'RE, WHERE WE SEE, UM, HIGH RISK.
SO WE'LL GET AN UNDERSTANDING OF THE COUNTIES AND THE SCHOOL BOARD.
UM, WE WILL DO OUR OWN RISK ASSESSMENT IN THAT PLANNING PHASE.
UM, THEN WE'LL PERFORM LOTS OF ADDITIONAL TESTING, INTERNAL PATROL, UM, DOCUMENTATIONS, WALKTHROUGHS, THINGS OF THAT NATURE.
UM, THEN WE STOP AND EVALUATE THOSE PRODUCTS AND WHAT WE LOOKED AT AND SEE IF WE NEED TO GO BACK AND DO ANY ADDITIONAL WORK.
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FINALLY IS DELIVERY OF, OF ALL OF OUR REPORTS.AND THEN AT THE END OF OUR AUDITS, WE ACTUALLY JUST KIND OF DO A REASSESSMENT OF OURSELVES.
ARE THERE AREAS THAT WE CAN DO BETTER? UM, ARE THERE COMMUNICATIONS THAT WE, WE DROP THE BALL ON THAT WE NEED TO MAKE SURE WE GET IN THE LIST FOR NEXT YEAR? THINGS OF THAT NATURE.
SO ALL OF THAT'S JUST MONTHS WORTH OF WORK IN 30 SECONDS.
UM, BUT THERE'S A, THERE'S A LOT THAT GOES ON THERE.
UH, JUST QUICKLY TALKING ABOUT SOME OF THE SIGNIFICANT AREAS THAT WHEN WE DO OUR RISK APPROACH AND OUR RISK ASSESSMENT AREAS THAT WE WILL LOOK AT INTERNAL CONTROL.
WE DON'T PUT AN OPINION IN YOUR CONTROLS, BUT WE WILL LOOK AT THEM AND ASSESS THEM AND TEST THOSE CONTROLS TO SEE IF THEY'RE WORKING.
BUT THE TREASURY FUNCTION, PROCUREMENT, DEBT, HR GRANTS MANAGEMENT, UM, YOUR REVENUE RECOGNITION, CAPITAL ASSET MANAGEMENT COMPLIANCE IS A BIG ONE.
AND OF COURSE, THE YEAR END, JUST PREPARING ALL THE FINANCIAL STATEMENTS AND THINGS WE HAVE TO LOOK AT, MAKING SURE THAT THERE'S CONTROLS IN PLACE THAT ACTUALLY PREPARE THOSE FINANCIALS CORRECTLY, HAVE ALL THE CORRECT DISCLOSURES AND THINGS OF THAT NATURE.
SO ALL OF THAT, THOSE ARE THE LARGEST AREAS THAT WE WILL LOOK AT WHILE PERFORMING OUR AUDIT.
UH, LASTLY, UH, AGAIN, WE'RE NOT HIRED NECESSARILY TO DETECT FRAUD.
UM, BUT WE DO HAVE A REQUIREMENT TO AT LEAST ASSESS THE AREAS THAT WE THINK THERE COULD BE FRAUD AND LOOK AT THOSE IF NECESSARY.
UM, WE DO INQUIRIES WITH CARLA AND HER GROUP.
UM, WE'LL TALK WITH OTHERS WITHIN THE ORGANIZATION, UM, TO GET THEIR FEEL.
A LOT OF TIMES WE TRY TO HAVE THOSE CONVERSATIONS ONE ON ONE WHERE HOPEFULLY THEY FEEL COMFORTABLE SHARING THINGS WITH US IF THEY NEED TO.
AND OF COURSE, WITH THIS GROUP, UM, ONE OF THE AREAS THAT, THAT I ALWAYS LIKE TO OPEN IT UP TO, AND IT'S DIFFICULT WITH MANAGEMENT AND EVERYBODY SITTING IN THE ROOM AND IN OPEN SESSION TO SHARE AREAS THAT YOU THINK THERE BE CONCERNS.
UM, SO WHAT I DO IS I SAY MY PHONE NUMBER AND EMAIL ARE ALWAYS AT YOUR FINGERTIPS.
UM, IF THERE ARE AREAS OF CONCERN THAT YOU HAVE, UM, PLEASE REACH OUT TO US, MYSELF, OUR TEAM.
UM, WE'LL GET TOGETHER AND WE'LL TALK ABOUT THOSE THINGS AND WE'LL, WE'LL WEAVE THAT INTO OUR AUDIT PLAN, UM, AND REPORT BACK TO YOU ON AREAS THAT YOU MAY HAVE OR MAY NOT BE ASKING CONCERN FOR.
SO, UM, WITH THAT, I THINK THAT'S ALL I HAVE.
IT IS, AND SO YOU'VE BEEN HERE FOR ABOUT A MONTH.
WE WON'T BE ONE SITE FOR A MONTH.
UH, WE DO A LOT OF WORK BACK IN OUR OFFICE.
A LOT OF THE PLANNING THINGS OF THAT DOCUMENTATION.
UM, WE'LL BE ON SITE FOR A WEEK TO MAYBE A LITTLE BIT MORE.
WE CAME AND DID SOME PRELIMINARY WORK PROBABLY BACK IN MAY.
UM, WE WERE HERE FOR A WEEK OR SO DOING A LOT OF PRELIMINARY WORK.
UM, AND THEN WE'LL GIVE THEM A LIST OF ALL THE ITEMS WE WANNA LOOK AT WHEN WE COME BACK.
AND WE'LL COME BACK HERE FOR A WEEK.
HOW MANY PEOPLE? UH, FOUR TO FIVE, GIVE OR TAKE IT, IT WE'LL HAVE A COUPLE AT THE SCHOOL BOARD AND WE'LL HAVE, WE'LL HAVE SOME OVER HERE AT THE COUNTY.
UM, I THINK WE'LL DO THIS COMMUNITY SERVICES MAYBE AT THE SAME TIME OR A DIFFERENT WEEK.
BUT, UM, I'M IN PRETTY GOOD GROUP WHO ASK LOTS OF QUESTIONS.
ONE OF 'EM LOOKS IN
SO THAT IS, IT'S EVEN MORE LOCAL THAN I SAID.
UM, WE'LL STEP THEM UP IN THE TRAINING ROOM UPSTAIRS.
SO THEY'VE GOT THAT ROOM THEMSELVES.
AND, UM, SO YOU'RE NOT HIRED TO DETECT FRAUD OR YOU DON'T DO A FRAUD INVESTIGATION, BUT YOU DO LOOK AT INTERNAL CONTROL YES, SIR.
AND, AND MAKE SURE THAT THE INTERNAL CONTROLS THAT ARE IN PLACE ARE ADEQUATE OR ACCEPTABLE.
SO KIND OF LOOK AT IT FROM TWO VIEWPOINTS.
ONE, WE JUST DOCUMENT THE CONTROLS THAT YOU HAVE AND WE'LL STEP BACK AND SAY, OKAY, ARE THEY ADEQUATE AND OR SHOULD WE BEEF THEM UP OR IS THERE MAYBE A PROCESS WE SHOULD PUT IN PLACE FOR AN EXTRA REVIEW OR DOCUMENTATION? SOMETHING LIKE THAT.
AND THEN AFTER WE'VE SAID, OKAY, THEY'RE ADEQUATE, THEN WE'LL GO TEST THEM AND SEE IF THEY'RE ACTUALLY WORKING.
UH, 'CAUSE THERE'S TWO DEFICIENCIES.
YOU CAN HAVE ONE OF THE CONTROLS SET UP CORRECTLY.
NOW ARE WE REDO IT? THAT'S THE NEXT QUESTION, YOU KNOW, BUT YEAH, SO, AND SOMETIMES THAT'S NOT THE CASE.
OH, WE GOT, WE GOT THESE GREAT CONTROLS, BUT WE'RE NOT FOLLOWING THEM.
SO THEN WE'LL DO SOME TESTING TO SEE IF SOME RANDOM SAMPLING AND THINGS OF THAT NATURE.
MAKE SURE WE THINK THEY, WELL, THE ONE THING THAT I PICKED UP ON, AND THAT IS WE ARE A LESS INTENSIVE AUDIT BECAUSE WE ARE THE IMPLICATION OF THE, THE LOW RISK FROM THE FEDERAL.
LOW RISK FOR FEDERAL, FOR THE FEDERAL AWARDS.
OUR STAFF IS DOING A GOOD JOB.
AND IT TOOK US WHILE TO GET THERE.
AND WE'VE BEEN THERE FOR SEVERAL YEARS SAVING US MONEY IN THE AUDIT OR YOU SPENDING IT DOES TIME.
IT DOES BECAUSE WE WOULD HAVE TO AUDIT TWICE AS MANY FEDERAL PROGRAMS IF YOU WERE NOT LOW RISK.
AND SO WE'RE ABLE TO AUDIT HALF
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AS MANY.SO KUDOS TO YOU ALL AND YOUR STAFFS.
AND THAT'S THE COUNTY, THAT'S THE SCHOOLS AND SOCIAL SERVICES.
ANYBODY WHO RECEIVES FEDERAL DOLLARS, WE HAVE TO LOOK AT EVERYBODY AS A WHOLE.
SO TOM, ONE OF THE THINGS THAT HAS REALLY HELPED US, AND I KNOW IT HELPS THE AUDITORS TO AUDIT US, IS EVERYTHING IS NOW COMPUTERIZED.
SO ALL THE DOCUMENTS ARE ATTACHED.
AND SO WE, WE USED TO, WHEN THE AUDITORS CAME, THEY SAY, PULL ALL THESE RECORDS AND WE HAVE TO SEND THEM BOXES, SYSTEM STUFF.
NOW THEY HAVE ACCESS TO OUR COMPUTER SYSTEM AND THEY CAN SEE THE DOCUMENTATION THAT WE HAVE FOR ALL OUR TRANSACTIONS, WHICH IS VERY, VERY NEAT.
DOESN'T REQUIRE AS MUCH WORK FROM BOX.
AND THE OTHER THING IS, IS THAT THEY CAN SEE THE TRAIL OF WHO APPROVES WHAT.
SO WHEN WE SET UP THE SYSTEM, THAT WAS ONE OF THE THINGS THAT WE REALLY WORKED HARD AT, WAS TO MAKE SURE THAT WE HAD ALL THE CONTROLS IN PLACE.
LIKE THE PERSON ENTERING THE TRANSACTION WASN'T THE PERSON THAT WAS APPROVING IT.
AND WE HAD STOPS IN THE SYSTEM TO PREVENT, YOU KNOW, YOU FROM GOING ALL THE WAY THROUGH THE PROCESS SALES BY YOURSELF.
SO, UM, THEY CAN SEE THAT, THEY CAN SEE, YOU KNOW, THE SIGN OFFS AS UM, GOOD, GOOD, GOOD.
SO IT'S THE, THE NEW FINANCE SYSTEM IS REALLY, TO ME, THEY, THE WHOLE AUDIT PROCESS A LOT EASIER BECAUSE WE JUST GIVE YOU THE KEYS TO THE SYSTEM.
THEY HAVE YOU ACCESS, THEY CAN'T DO ANYTHING IN THE SYSTEM, BUT IT, IT IS, IT HAS BEEN GREAT.
LIKE WHERE I IN AM WHERE I CAME FROM THEIR OWN BRIGHT AND WE DID, WE PULLED LIKE STACKS AND STACKS OF HARD.
SO I TOOK THAT FOR GRANTED THE LAST TWO YEARS.
IS THAT PART OF THE CONTROLS? YES, THE, WHAT SHE WAS TALKING ABOUT.
SO EVERY TIME WE DO A PURCHASING TRANSACTION, THEY HAVE TO, THEY HAVE TO SUPPORT IT WITH A QUOTE OR MULTIPLE QUOTES.
AND SO YOU CAN SEE THAT WITH THE, UM, IN THE SYSTEM, THEY CAN SEE THE MULTIPLE QUOTES.
SO WE DON'T HAVE TO, WE DON'T HAVE TO PULL ALL THAT.
WE DON'T HAVE TO KEEP BOXES OF PAPERWORK.
SO IT KIND OF TIES THE CONTROLS WITH THE EXECUTION OF THE CONTROLS RIGHT.
AND WHEN AND WHEN THE PANDEMIC WAS HERE, PEOPLE COULD BE WORKING OFF SITE.
YOU COULD STILL GET YOUR DOCUMENTS ATTACHED.
SO WHEN YOU WERE APPROVING IT, YOU COULD BE OFF SITE, WE COULD STILL SEE THE ATTACHMENTS.
SO WE WERE VERY LUCKY THAT WE HAD THAT SYSTEM READY WHEN THE PANDEMIC STARTED.
PAYROLLS, WE COULD GET OUT EVERYTHING REMOTELY BECAUSE THE SYSTEM WAS ROBUST ENOUGH.
AND THAT'S WHERE WE BRING IN OUR IT SPECIALISTS IF WE NEED TO.
'CAUSE THEN WHAT HER TEAM DOES IS THEY'LL GO IN AND MAKE SURE THAT EVERYBODY LISTED THAT CAN SUBMIT AN INVOICE ALSO ISN'T LISTED AS SOMEONE WHO CAN PROVE THAT INVOICE.
AND THEY'LL LOOK AT ALL OF THOSE DIFFERENT LEVELS AND LAYERS WITHIN THE SYSTEM TO MAKE SURE THAT THINGS ARE THE RIGHT SPOT.
Y'ALL HAVE ANY QUESTIONS BEFORE I GRABBED THIS AND YOU, YOU INITIALED IT.
DEBBIE INITIALED IT AND SOMEBODY WROTE THE CHECK NUMBER ON THERE AND WE LOOKED AT IT ALL AND NOW IT'S JUST ALL ELECTRONIC.
WE, WE UM, WE HAVE A GREAT WORKING RELATIONSHIP WITH THE PD MAYOR, SO AS SOON AS WE HAVE THE QUESTION, WE JUST CALL 'EM OR TEXT ANY CONCERNS ON Y'ALL'S PART AT ALL? NOT AT ALL.
SPILL 'EM, THEY'RE NOT TOO HARD ON IT.
THE, THE ONE HE WAS TALKING ABOUT THAT'S HERE ON SITE THE WHOLE TIME, SHE ANSWERS ABOUT UNDER QUESTIONS FOR
AND YOU'VE DECIDED NOT TO RETIRE TOO, RIGHT? I, OH, YOU GOT GOOD.
I HAVE A GREAT PERSON COMING UP RIGHT BEHIND ME.
I'VE BEEN TRAINING HER FOR SEVEN YEARS.
SHE CAME WITH HER OWN, UM, CAPABILITIES AND THEN SHE'S, SHE'S BEEN WORKING IN THE SYSTEM.
ANYTHING ELSE WITH MIKE BOARD? AND AGAIN, I'LL JUST SAY IF THERE ARE THINGS THAT YOU WANT TO TALK TO ME ABOUT, PLEASE REACH OUT.
WELL YEAH, ALSO FEEL, BE FREE TO REACH OUT IF YOU WANT TO HAVE A LITTLE KIND OF GRAB UP.
I'M AVAILABLE, YOU KNOW, HAVE YOU WRAP UP OR SOMETHING YOU WANNA TALK ABOUT BEFORE YOU ACTIVATE REPORT.
DO, DO YOU ALL ADVISE ON RETENTION AND, AND I GUESS WE, WE HAVE LOOKED AT THIS COVER ABOUT RECORDS RETENTION.
RECORDS RETENTION IS ALL THAT FORMER, I MEAN, ARE WE ANALYZING TO SAY, OKAY, THIS PERIOD OF REQUIRED PERIOD GONE BUT THE STATE SAID SOMETHING, WE FOLLOW THAT.
SO THIS IS THE
I KNOW EVERY DEPARTMENT DOES THEIR OWN THING.
YEAH, I KNOW FOR LIKE AP AND PAYROLL WE WE'RE GETTING FOLLOW THAT.
AND HOW LONG UNTIL WE'RE TOTALLY IN THE CLOUD OR
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'CAUSE WE WENT TO UNISON IN 2019.
UM, BUT YEAH, WE'D STILL HOLD OUR INTO PAPER RECORDS.
WE HAVE SOME STUFF LIKE BOND DOCUMENTS THAT HAVE, WE GOT LIFE BOND AND UM, SOME OF OUR GRANTS WE HAVE KEEP FOR 20 YEARS.
SO WE, WE ARE WELL AWARE OF THAT HAS INDEFINITE.
WE, WE IN THE SCHOOL DIVISION HAVE A RETENTION OFFICER SO EVERYTHING THAT WE WANT TO SHRED HAS TO BE PASSED BY RETENTION POINTS.
YOU FILE IT ONLINE NOW TOO AND THEY'LL CATCH YOU IF YOU'RE PUTTING ANY DATES THAT AREN'T WITHIN THE RIGHT, UH, YOU KNOW, PARAMETERS.
SO, UM, LIKE I HAD SOMEBODY TRYING TO ENTER SOMETHING BEFORE JULY 1ST AND IT'S LIKE YOU CAN'T DESTROY THAT YET.
SO
YEAH, IT'S NICE 'CAUSE IT'LL CATCH YOU IF YOU'RE DOING SOMETHING.
ALRIGHT, UM, MOVING RIGHT ALONG.
WE THE NEXT ON THE AGENDA OF THE APPROVAL DEMAND FOR OUR FEBRUARY MEETING.
UH, EVERYONE HAD A CHANCE TO MOTION TO APPROVE? YEAH, WELL YOU MAKE A MOTION A SECOND.
ANY FURTHER DISCUSSION ON THAT? ALL IN FAVOR SAY AYE.
AND OF COURSE THE, UH, THE MAY MINUTES, UH, WERE BRIEF.
WE DIDN'T HAVE A FORM, SO WE JUST COVERED A FEW THINGS.
UH, AND WE HAVE A MOTION THEY S HERE FOR FOR THE RECORD.
SO NOW FOURTH COURT PROJECTION ALL.
SO THESE PROJECTIONS ARE AS OF JUNE 30, 20, 24.
BUT AS YOU KNOW, UM, WE DO ACCRUALS THROUGH, WE DO A 45 DAY ACCRUAL PROCESS.
SO ANY REVENUE OR EXPENSES COMING IN OR GOING OUT, EVEN THOUGH THEY MIGHT BE PROCESSED IN JULY AND AUGUST, THEY MIGHT APPLY TO FY 24.
SO IN THAT 45 DAY PERIOD, THERE'S A LOT OF, UM, POSTING BACK TO PRIOR YEAR, POSTING INTO JUNE.
UM, SO UNTIL AFTER AUGUST 15TH, IT'S, IT'S HARD TO, UM, I'M HESITANT TO PUT THESE NUMBERS OUT, BUT THIS IS MY BEST PROJECTION.
UM, AS FAR AS TOTAL GENERAL FUND REVENUES GO, I'M THINKING WE ARE PROBABLY GONNA COME IN JUST SHORT OF OUR PROJECTIONS.
I HAVE THE NUMBER HERE OF 165,000 AND THE MAIN DRIVER FOR THAT, AND I KNOW WE DISCUSSED THIS IN ALL OUR TWO BY TWOS, BUT THE MAIN DRIVER FOR THAT IS, UM, OUR REAL ESTATE REVENUE ON THE COMMERCIAL SIDE I THINK WAS A LITTLE, UM, AGGRESSIVE IN OUR BUDGETING.
UM, WHEN WE DID THIS BUDGET PREP ABOUT A YEAR AND A HALF AGO, THE BUILDING INSPECTIONS DEPARTMENT WAS REALLY BOOMING AND WE DIDN'T KEEP IT AT THAT BOOMING LEVEL, BUT I THINK WE WERE A LITTLE MORE OPTIMISTIC THAN MAYBE WE SHOULD HAVE BEEN.
SO, UM, BUT AGAIN, WHO KNOWS, WE'RE STILL, WE HAVE A LOT OF TEXANS TO PUT BACK TOO
ONE, UM, EXPENSES, IT LOOKS LIKE EACH DEPARTMENT IS GONNA RETURN A FAIRLY SIGNIFICANT AMOUNT.
UM, I DON'T SEE ANY DEPARTMENTS SPENDING THEIR ENTIRE BUDGET.
UM, AND AGAIN, THIS IS PRELIMINARY THROUGH, YOU KNOW, AS OF JUNE 30.
UM, AS FAR AS OUR TRANSFERS OUT, BECAUSE AS Y'ALL KNOW, OUR GENERAL FUND SUPPORTS COMPLETELY SUPPORTS OUR CAPITAL PROJECTS.
UM, WE DID SPEND $12.4 MILLION WHEN WE HAD ONLY BUDGETED ORIGINALLY TO SPEND 8.4 MILLION.
SO WE SPENT AN ADDITIONAL 4 MILLION ON CIP THAT WE HADN'T PLANNED ON.
WE GOT A LOT OF GOOD PROJECTS DONE AND AFTER ALL IS SAID AND DONE, I'M THINKING WE'LL HAVE AN INCREASE TO OUR GENERAL FUND BALANCE OF HALF A MILLION DOLLARS AROUND.
UM, THAT COULD, COULD COME IN MORE.
I THINK IF IT COMES IN ANY DIFFERENT, IT'LL BE A BETTER OUTCOME.
UM, SO THAT'S WHERE WE'RE AT RIGHT NOW.
IF ANYBODY HAS ANY QUESTIONS QUESTION.
UM, WE WE'RE A LITTLE BIT CONSERVATIVE ON THE
A LOT OF THAT'S FROM VACANCIES.
WELL, IT COULD BE GOOD AND BAD.
WE DO WELL, BUT, BUT IT'S A CONSERV UM, IT'S A CONSERVATIVE THOUGHT PROCESS OF SOME, SOME COUNTIES OR MUNICIPALITIES KNOW THEY'RE GOING TO CARRY VACANCIES, THEREFORE THEY DON'T BUDGET A FULL ALLOCATION FOR THAT.
WHICH, YOU KNOW, THEY, THEY COME IN, BUT, BUT THE RESULT OF THAT IS THAT THEY DON'T END THE YEAR, FIRST OF ALL WITH
[00:20:01]
NET LIKE WE DO.BUT SECOND, IF THEY WERE TO FILL THEM ALL, NOW THEY'RE SCREWED BECAUSE THEY BUDGETED 95% VERSUS A HUNDRED PERCENT.
SO WE ALWAYS BUDGET A HUNDRED PERCENT OF, UH, 12 FULL MONTHS OF EVERY VACANCY THAT'S GONNA APPROVE EVERY POSITION APPROVED BY THE OF THE BOARD KNOWING THAT WE'RE GONNA, AND THAT GIVES US THAT, THAT CUSHION IF YOU WOULD, IF THINGS KIND OF TURN SOUTH ON A MID BUDGET HERE, THAT ALLOWS US TO MAKE IT TO THE BUDGET HERE.
ANY OTHER COMMENTS? THANK YOU CARL.
THE SCHOOL GONNA TURN BACK A LOT.
OH THAT'S PART OF WHAT THAT WAS
UM, ANY OTHER BUSINESS TO COME BEFORE THIS MEETING? ALRIGHT, I'LL NOW OPEN THE MEETING UP FOR PUBLIC COMMENT.
ALRIGHT, FIRST OF ALL, WAIT, WAIT.
MY NAME AND ADDRESS, I'M SORRY.
UM, HAVE WE RENEWED THE CONTRACT WITH PD MES? YES.
UM, I'M LOOKING AT THE ADJOURNMENT.
UM, IS THERE A CONFLICT WITH THE SCHOOL BOARD? 'CAUSE THEY YOU ALSO MEET ON THE SECOND TUESDAY.
I MEAN OURS ARE GENERAL LIKE THREE 30.
WE, WE COULD SET THE TIME AT THREE O'CLOCK OR TWO O'CLOCK.
OH SIR, YOU'RE NOT GONNA DO IT.
THE BOARD MEETING IS GONNA BE ON THE FIFTH.
I THINK THE BOARD MEETING IS IS THE NEXT DAY.
THAT BOARD MEETING'S GONNA BE ON THE WEDNESDAY.
UM, SHOULD WE RESCHEDULE THIS FOR THAT WEDNESDAY? GOOD.
WHICH WOULD BE MORE EFFICIENT.
I DON'T KNOW THAT FOR US IT NECESSARILY MATTERS.
IT'S MORE EFFICIENT FOR THE BOARD.
DO Y'ALL WANT TO YEAH, SAME DAY AS MEETING.
SO IT'S ON THAT WEDNESDAY, JUST PUT BACK BACK SAME DAY.
YOU WANNA DO THAT? WHY WE CAN'T YEAH.
THANKS FOR BRINGING THAT UP BECAUSE THAT'D BE NOVEMBER 6TH WEDNESDAY RATHER THAN HAVING EVERYBODY TRY TO GET IN THE BOARD ROOM AT THE SAME TIME.
OTHER THAN THAT, THANK YOU FOR ALL YOU DO TO BE SO CAREFUL TO TAKE CARE OF OUR PUBLIC DOLLARS.
AND I DON'T KNOW IF YOU, ANY OF YOU IN HERE, REMEMBER THE BAD OLD DAYS WHEN IT WAS MAGICAL THINKING
ANY ANY OTHER APPROPRIATE COMMENT? NOT HEARING NONE.
I'LL CLOSE THE PUBLIC COMMENT PERIOD.
AND IF THERE'S NOTHING ELSE FOR THE GOOD OF THE COME, I ADJOURN DO NOVEMBER 7TH.
DO WE NEED A MOTION TO ADJOURN ANYTHING ON? I'M SO SECOND.